University Relations & Assistant TODOS Coordinator

***Please note this is a remote position with hybrid expectations for business travel, and you need to be based (with ability to prove work eligibility) in the United States. Candidates based within California are not eligible.***

POSITION DETAILS

• Position Title: University Relations & Assistant TODOS Coordinator
• Status: Full-Time Exempt, Salaried
• Location: United States, Remote (With Required Travel)
  
• Department: University Relations
• Reports To: Director of University Relations & TODOS
• Anticipated Start Date: July 14, 2025

POSITION SUMMARY

Barcelona Study Abroad Experience (SAE) is seeking a passionate and relationship-driven University Relations & Assistant TODOS Coordinator to join our team and advance our mission to expand access to high-impact, global learning experiences in Barcelona. In this dynamic and outward-facing role, you’ll build meaningful partnerships with U.S. colleges and universities while advancing access and equity in education abroad through scholarship coordination and outreach. This is a unique opportunity to work at the intersection of higher education partnerships and student equity initiatives - helping institutions create more inclusive pathways to education abroad for more students.

In this multifaceted role, you’ll manage a portfolio of college and university partners, representing Barcelona SAE at campus visits and professional conferences, and direct key aspects of our Grants & TODOS Scholarship program. You’ll be an advocate, collaborator, and problem-solver - supporting our partners while directly contributing to our award-winning TODOS (The Outcomes-Based Diversity Strategy) commitment – a national model for diversity, equity, and inclusion in international education – while playing a key role in helping more students experience the life-changing impact of our programs in Barcelona.

LOCATION & WORKING ARRANGEMENTS

• This is a remote position with travel expectations of up to 50% of the time for in-person events and campus visits.
• Our U.S. team operates Monday - Thursday (10 hours per day) - with minimal but occasional Fridays, evenings, or weekends based on business or partner needs.

RESPONSIBILITIES

• Manage a portfolio of U.S. college and university partners, supporting their education abroad goals through strategic, personalized engagement.
• Represent Barcelona SAE with professionalism and enthusiasm at education abroad fairs, on-campus events, and major conferences in the field.
• Identify and cultivate new institutional partners in alignment with strategic priorities.
• Coordinate the full cycle of scholarship administration - including reviewing applications, issuing award notifications, maintaining accurate records, and liaising with the Finance Department and others.
• Collaborate cross-functionally to ensure accurate, inclusive communication with students, advisors, and colleagues.
• Lead presentations and training for partners and students, supporting outreach and increasing awareness of offerings and opportunities through partnership with Barcelona SAE.
• Participate in the company-wide TODOS Committee and contribute to the University Relations team’s annual TODOS goals.
• Independently manage travel logistics, expenses, and administrative tasks in accordance with company policies

ELEMENTS OF SUCCESS

• 3+ years of experience in higher education, international education, student recruitment, or related fields; Bachelor's degree preferred.
• Strong understanding of U.S. university systems and education abroad structures.
• Demonstrated experience with scholarship programs, outreach, advising, or administration.
• A deep commitment to diversity, equity, and inclusion—especially in advancing access to education abroad for more students.
• Excellent communication and relationship-building skills across diverse audiences.
• Highly organized, detail-oriented, and self-motivated in remote environments.
• Proficiency with Google Workspace; familiarity with CRMs (HubSpot preferred) a plus.
• A customer service mindset with the ability to anticipate partner needs and follow through effectively.
• Valid U.S. driver’s license and ability to travel regularly for work.

WHAT WE OFFER

• Annual salary range is $50,000 – $55,000 + shared success bonus program.
• Primarily remote work for our U.S. team with requirements for meaningful travel opportunities based on business and/or partner needs.
• Medical, Dental, Vision Coverage and other wellness benefits as shown here.
• 4-day work week (with occasional Fridays, evenings, or weekends based on business or partner needs).
• Generous paid time off aligned with time of service and earned sick time.
• 13+ Barcelona SAE holidays with a company closure between the Christmas and New Year holidays.
• Extensive training and professional development including opportunities to travel to Spain.
• Travel agent certification for discounts on personal and professional travel.
• Fun, flexible, supportive, and values-driven work culture - see our Barcelona SAE Core Values.

APPLICATION DETAILS & DEADLINE

• Candidates are encouraged to apply as soon as possible as the review of applications will begin immediately.
• The priority application deadline is Wednesday, June 4th at 11:59 pm ET or until the position is filled.
• Qualified candidates will be contacted; no phone calls, please.
• Interviews will be conducted in English with team members based in both the U.S. and Catalonia.